Technical Note - Submission System

Summary

The ECS Submission System allows students to submit assignments and projects electronically into a secure directory. This document illustrates how the submission system works. Please report any problems with this system to bugs@ecs.vuw.ac.nz

(This Technical Note gives information about the submission part of the system. For information about marking submitted assignments see the AssessmentSystem Technical Note.)

Details

The Submission system is a 3 step process:

Step 1 - Select a Course and Assignment

assignment-list.png
Select the assignment

course-list.png
Select the course from your enrolled courses

Step 1 is fairly straight forward, just select the appropriate Course/Assignment that you want to submit files for. If you got to the submission system from a course webpage you probably won't need to even choose a course.


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All courses shown after clicking on 'Show all courses'

(If the course you are looking for does not show on the initial course list click on the 'Show all courses' button at the top of the course list. This should not normally happen except for masters or PhD students. Please contact bugs@ecs.vuw.ac.nz if your course does not show.)


Step 2 - Upload Files

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Page after successful file upload

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Click on the 'Add files' to upload files'

Step 2 is where you actually submit your files. Click on the 'Add files' button to open a dialog box to find the file you want to submit. Choose the file(s) and then click submit. You can also select multiple files by holding the control button down while selecting. When the screen refreshes your file(s) should now be in the list of submitted files.

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Upload error to fix

If there are any error with the upload the upload bar will turn red and an error message will show. Fix this error and upload again.


Step 3 - Complete Submission

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Assignment successfully completed

Complete your submission by clicking on 'Complete submission' in the 'Submission status' section. This will do two things:

  • Firstly it will run any scripts that your course coordinator has asked us to run on completing submissions (this might be something like compiling the code that is submitted). Any feedback that is available from the script will be printed on this page. It is a good idea to read this feedback.
  • Secondly it will email you the following information:
    • The course and assessment names (please check that you have submitted to the correct course and assignment)
    • The list of files you have submitted
    • Any feedback from any submission script
    • A receipt. Keep this receipt until you have received your marks for this assessment.

If you had done Step 3 and want to submit more or change any files, you can do so by going back to Step 2. Don't forget when you have finished uploading your files you should again do Step 3 to complete your submission.

Frequently Asked Questions

Q: What happens if I submit files late? A: Any files that are submitted late are noted as being late. It will then be up to the course coordinator to decide whether it will be marked or what penalty you will be applied.

Q: What happens if I submit a file twice? A: Only the last submission of a file will be kept. Each time you submit a file we will overwrite the old file with the new one.

Q: Who can see what I have submitted? A: You, and the course instructors (lectures, senior tutors, markers).

Q: Can my file name contain any character? A: No, allowed characters are A-Z, a-z, 0-9, spaces, underscores and dashes.