Project Management - Health And Safety

ENGR 301: 2019 Trimester 1

H&S Documentation Requirements

Most, if not all, ENGR 301 projects have aspects of health and safety associated with project activities. To manage these aspects, the School requires project teams to complete certain health and safety documentation, and to submit it as part of the Project Requirements assessment. If the risk analysis prepared during requirements gathering indicates medium or major risk of harm then the team will be required to prepare a Project Safety Plan.

Project Activities Occurring Off-Campus

Some projects require work to be completed off-campus on field trips. All field trips must be first approved through the submission of an Off-Campus Activity Plan (OCAP) at least 3 full days prior to the event. Please contact the Course Coordinator James Quilty in the first instance.

Note: meetings or other visits to client workplaces are not expected to be common, but are acceptable on occasion. All teams must observe the Health and Safety protocols of the workplace they are visiting and must notify the Course Coordinator James Quilty and their Senior Manager prior to the off-site meeting.

Incident Reporting

When something unexpected happens when undertaking a hazardous activity it is called an "incident". That might sound ominous, but it just means "something happened which was different to the expected occurrence". There are some things which need to be done after an incident, particularly an incident which occurs on an off-campus activity. The most important two are:

  1. When there is an incident Safety Office Roger Cliffe (ecs-safety@ecs.vuw.ac.nz), Head of School Stuart Marshall and Course Coordinator James Quilty need to be notified in writing as soon as possible. Email counts as writing. Just a few sentences is fine for notification. If the incident is more than minor (e.g. involving injury) then a phone call immediately would be appropriate, to then be followed up in writing as soon as possible.
  2. There needs to be an incident report once the activity finishes. Only 1/2 page A4 in length, it doesn't need to be overly detailed. Apart from a brief statement of the deviation, addressing what responses were taken should be sufficient.

H&S Resources

H&S Enquiries

Any H & S related queries should be addressed to the School Safety Officer Roger Cliffe (ecs-safety@ecs.vuw.ac.nz) with a CC to the Course Coordinator James Quilty. Roger's contact details are:

Topic attachments
I Attachment Action Size Date Who Comment
ECS Project Safety Plan.docxdocx ECS Project Safety Plan.docx manage 82 K 29 Mar 2017 - 11:55 Main.cliffe Project Safety Plan
ECS_Project_Information Form.docxdocx ECS_Project_Information Form.docx manage 495 K 08 Jun 2017 - 13:32 Main.cliffe ECS_Project_Information Form
Off_Campus_Activity_Plan_ECS.docxdocx Off_Campus_Activity_Plan_ECS.docx manage 51 K 22 Mar 2017 - 15:31 Main.cliffe Off Campus Activity Form